Membership Software for Leisure and Clubs
A suite of integrated Membership Management Software for Leisure and Clubs
TSG is one of the UK's leading Sage Development Centres and Pegasus Authorised Resellers.
At the heart of the Leisure suite is the EnterpriseMRM membership software and contacts system. This core database provides extensive functionality for the tracking and profiling of your member records, capacity for dealing with unlimited subscriptions, sales transactions and financial management, extensive reporting capabilities and integration with Sage and Pegasus accounting packages.
In addition to being a comprehensive membership management software solution for Leisure, Sports and Recreation Clubs, the EnterpriseMRM Leisure suite is also ideal for Visitor & Tourist Attractions.
Utilising some leading third-party solutions for such items as Direct Debit collection and integrated credit card processing, duplication of effort is reduced.
Our Membership Software Database
Our Membership Management Software for Clubs, EnterpriseMRM, is a highly configurable Member, Prospect and Donor database featuring:
Records and Profiling
Individual and corporate records
Unlimited addresses per record
Linked/Related records
Multi-datatype profiling
Full and detailed notes history
Customisable field names so that your terminology is maintained
Subscriptions and Financial
Comprehensive subscription handling with flexible and unlimited subscriptions
Multiple payment methods
Automatic invoicing and reminding system
Unlimited document layouts
Direct Debit automation option
Integrated credit card processing option
Foreign currency processing
Detailed financial and subscription history
Donation management and Gift Aid option
Communications
Easy to use mailing and email broadcast facilities
Uses Microsoft Word and Outlook so no retraining required
Flexible reporting using the poweful Crystal Report writer
Options to update record history automatically with communications generated
Membership Software for Subscriptions
With unlimited subscriptions and extensive rules behind them, our Membership Software will be able to meet your requirements. Whatever type of subscription scheme being operated, the features available allow you to handle these subscriptions with ease.
Each type of subscription may be configured with these following options:
Optional joining fees
Definable subscription periods (1 month to life membership)
Pro-rata subscriptions for first year
Fixed renewal dates
Automatic subscription change based on a members' age
Automatic lapsing after a defined period of months where the subscription remains unpaid
Instalment options
Extensive renewal document configuration and generation
Automatic assigning of next years fees when appropriate
In addition, the following features are a standard part of the membership software for clubs:
Full year on year subscription history
Multiple concurrent subscriptions
Audit trail from subscription record directly into your accounting system
Automatic collection of subscription dues by direct debit or credit card with appropriate software
Generation of documents and subscription status is automatically recorded within your members history record
Individual renewal document reprints
Renewal documents and invoices can be sent to alternative records within your database - such as to a named individual in the case of a corporate subscription.
Standard Membership Software (EnterpriseMRM) Features
Below are detailed various items extracted from our comprehensive feature set and are by no means the full representation of everything contained as standard within our membership software. Please click on a link for more details.
All of the above are contained as standard within our membership management software with no additional costs.
Additional Modules for your Membership Software
One of the strengths of our Membership Software for Leisure is the integration and interfacing with third party products and applications to extend and enhance the functionality of your membership system.
Each of the following modules may be purchased as required ensuring you only pay for the functionality you require and they may be added to any existing EnterpriseMRM system at any stage.
Replace your manual PDQ card terminal machine with an integrated system for credit card authorisation and processing with the option of being able to batch collect payments for subscriptions or orders via the same mechanism. Read more on Credit Card Authorisation...
Collect your subscription dues by the most efficient method available by using the BACS module. Take control of your own direct debits and replace the cost and inconvenience of using a direct debit processing bureau. Read more on Direct Debit Collection...
Using the scheduling power of Orbis Intelliware's TaskCentre you can be alerted to specific events that occur within your membership or accounting database. Read more on Alerts...
Make the processing of new records and address changes a simple affair with the Rapid Addressing option. Read more on Rapid Addressing...
Validate your bank accounts numbers and sort codes at the point of entry. Read more on the Banking Module...
Seemlessly link your website and your membership database together. Read more on PortalPlus for Website Integration...
Membership Software for Facilities Booking
Scheduling Resources with Confidence
The Membership Software Facility Booking System is a recent addition to the EnterpriseMRM family of products. The software has been designed in house to fully integrate with the Membership and Contact Database and to provide maximum flexibility in the range and type of facilities that may be booked.
Our Membership Management for Clubs Software may be used to plan, book and invoice any number of resources with diverse requirements. This enables an organisation to have a centralised booking system for all relevant staff. The membership software is suitable for managing conference and meeting rooms, sports facilities, staff or any other facilties.
The facilities are displayed on an easy to use graphical grid with colour coding of booking types and active tool tips to provide an instant status of any booking.
Facilities
Facility Groups may be configured that create buttons on the toolbar for ease of access
Any number of facilities may then be added to a group so that they are displayed together
A separate timetable can be created for each facility group enabling different booking slots from a few minutes each to a full day
The size of the rows and columns within the screen display may also be defined for each Facility Group
Colours can be defined for each type of booking to provide more infromative views
Users may only access Facility Groups if they have the rights to do so. Rights can include View Only.
Booking Types
Any number of Booking Types can be created which define the Booking Rules for a facility
Pricing is defined by Booking Type including to attendee level to accomodate courses and classes
Maximum class sizes can be stipulated if required
A Booking Type can define the minimum and maximum duration as well as account for 'setting up' and 'packing away' time
Each Booking Type can have its own colour defined for ease of identification
For every Booking Type the number and type of facilities required can be defined. This ensures that the software will verify that all required facilities are available before a booking can take place
For every Booking Type a list of questions can be specified to gather the information required to process the booking and for future marketing purposes
The information that is displayed on the Booking Grid can be determined as can the information that is displayed on the tool-tip when the cursor is over a booking. This ensure that critical information is immediately available
Screens that are not required for a specific booking type can be turned off making the booking process as quick as possible
Booking Grid
An easy to read booking grid forms the basis of the EnterpriseMRM Facility Booking System
Bookings are made by a simple point and click on an available slot within the grid
Fast jump keys are available to move time or days/weeks as well as to find the next available time
An interactive calendar is available allowing you to easily jump to any day in the next three months, with a 'Go To' function for dates beyond that
A printed schedule for the Facility Group is available at the touch of a button
Bookings
A simple click on an available booking slot will bring up the booking form for completion
An existing member or previous visitor can be quickly selected from the EnterpriseMRM database
New visitor details can be captured and added to the database and use for future marketing purposes
Any questions defined in the Booking Type are displayed for completion
Notes may also be made against a booking
Charges can also be calculated automatically
A function timetable can be completed where required
Different Booking Statuses can be defined
Bookings can be repeated over any time frame including student term times
Finance
As a booking is completed, the charges (if any) are automatically calculated based on the Booking Type and the status of the person booking
Charges may be output to the Paypoint till software or an invoice can be produced if required
Consolidated or frequent invoice runs can be undertaken for account customers or advance payers posting to the sales ledger within EnterpriseMRM
Reporting
A wide range of reports are provided as standard within the system
All reports are capable of being easily modified to your exact requirements
New reports can be designed and added to the Reports menu
Accounting Integration for your Leisure Membership Software
One of the biggest causes of incorrect data and wasted time in many charity based organisations is the recording of information in a database and the subsequent manual re-entry of that same data into an accounting system.
TSG's Membership Management Software for Clubs eliminates this by tightly integrating with your accounting system.
Our Membership Software links to Sage Line 50 or Sage Line 100 (EnterpriseSCS links only to Sage Line 50)
Our Membership Software links to Sage MMS, Sage's new Mid-Market Software for accounting
Our Membership Software links to Pegasus Opera II
Our Membership Software links to the stock ledger of Line 50, Line 100 and MMS
Batch transfer of data for EnterpriseMRM
Live posting of data for EnterpriseSCS
Preview reports of data to be transferred prior to committing it to your accounting system for validation and checking
Extensive reports available to produce debtors listings, chasing letters and analysis reports on your sales etc
Data is entered only once thus eliminating reconcliation errors
Such a system can save hours of extra work in keying alone and that is before factoring in the cost in staff time or audit fees should a discrepancy between the two systems arise.
TSG is fully accredited in support, sales and development arenas for all of the accounting systems supported by EnterpriseMRM. Capitalising on over fourteen years as a top UK Sage Solution Centre, the interfacing between our integrated solution and your Sage/Pegasus software is as efficient as it is effective.If you are not currently a Sage or Pegasus accounting user, read further information on the product capabilities and to find out more about Membership Management Software for Clubs please follow one of the links below.
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