HR Administrator (12 month fixed term contract)

Job Purpose

To provide a comprehensive and effective administration service to the HR team. 

Duties and Responsibilities

Recruitment Administration:

  • Placing advertisements on the careers section of the website, intranet and other jobs boards.
  • Liaising with recruitment agents as required.
  • Responding to candidates and arranging interviews.
  • Issuing offer letters, contracts and other documentation.
  • Adding new starters and employee information to the HR system.
  • Liaising with line managers, regarding the compilation of the induction programme.
  • Carry out induction sessions when required. 

Training Administration:

  • Co-ordinating joining instructions for training attendance.
  • Assisting the Training and Development Manager in sourcing and booking external training, if required.
  • Updating and maintaining training records on the HR system. 

Payroll:

  • Prepare the monthly payroll information, liaising with the external payroll company to ensure the payroll is processed in line with agreed monthly deadlines.
  • Deal with payroll queries, liaising with the external payroll company when required. 

General HR Administration:

  • Record keeping and maintaining employee personal files.
  • Scanning and linking documents to the HR system.
  • Administer the company employee suggestion scheme, processing inputted suggestions to provide information to the senior management team and co-ordinating replies to suggestions made.
  • Support the running of the ‘Purple Stars’ employee recognition scheme, providing information to the management team and co-ordinating replies.
  • Undertake any other duties appropriate to the role. 

Collaboration and Relationships:

  • With the HR Director and HR team to ensure the successful delivery of a value-adding HR service to the business.
  • With managers of all levels across the business, to provide HR administrative support. 

Knowledge, Skills, Experience and Behaviours

Your qualifications

  • English and Maths GCSE or equivalent is essential
  • CIPD or other HR qualification would be an advantage 

Your skills & knowledge

  • Excellent organisational skills
  • Ability to build rapport and good working relationships with key stakeholders
  • Able to adapt to and embrace change
  • Accurate and timely
  • Good working knowledge of Microsoft Office applications 

Your experience

  • At least 2 years’ experience in an administration role
  • HR Administration experience would be an advantage as would experience of working with HR systems 

Your behaviours

  • Demonstrates enthusiasm and proactively seeks opportunities to improve the HR function/service
  • Demonstrates commitment to the role, team and company, and will go the extra mile when required
  • Demonstrates creativity and reacts positively to new challenges and change
Closing Date: 
Thursday, October 8, 2015 - 17:30
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