Purchase Ledger Clerk (3 month contract)
Job Purpose
To work within a centralised head office purchase ledger team managing a portfolio of suppliers.
Duties and Responsibilities
- Maintain ledger of approx 150 suppliers, £500k outstanding balances. Processing approximately 1000 invoices per month.
- Authorise accounts with new suppliers upholding T&C’s and guidelines.
- Manage and run the monthly BACS and System Generated Cheque Payments to payment terms.
- Identify and resolve queries using standard methods.
- Maintain company systems and processes. Setting up new supplier accounts, putting invoices on hold, invoice authorisation and communicating changes.
- Chase suppliers for credits owed
- Process company credit card statement postings
- Ensure all queries are resolved on a timely basis through liaison with FCOC, purchasers and contracts team etc.
- Responsibility for accurate and timely processing and payment of expenses.
- Adherence to the Finance timetable to enable successful implementation of Finance calendar.
- Assist in the successful implementation of supplier statement reconciliations
- Provide cover for accounts assistant in Bank Recs, manual payments and other ad hoc duties
Collaboration and Relationship
- Work with the purchase ledger manager and purchase ledger team to ensure the successful processing of supplier invoices
- Work with internal departments to ensure that all supplier invoices are approved and queries are resolved
- Work with suppliers to ensure a good working relationship
Knowledge, Skills and Experience
Your qualifications
- GCSE or equivalent
- Good understanding of Microsoft applications required, excel, word and use of Navision software would be an advantage
- Good telephone manner and interpersonal skills
- Used to working to and attaining daily, weekly and monthly deadlines
- IT literate, particularly in Microsoft Excel, Office and experience of Microsoft Navision is desirable.
- Able to work on own initiative and manage personal workload.
- Accuracy and attention to detail.
- Strong interpersonal skills with a proactive approach to problem solving.
- Experience of working in a busy office environment and dealing with volumes of data.
- Track record of dealing with query using various methods, both internal and external to resolve.
Your skills & knowledge
Your experience
- Track record of dealing with query using various methods, both internal and external to resolve.
- Experience of working in a busy office environment and dealing with volumes of data.
- Previous experience in Purchase Ledger desirable
Your behaviours
- Able to work on own initiative and manage personal workload as well as part of a team
- Demonstrate a proactive approach and teamwork skills desirable
- Demonstrate strong interpersonal skills with a proactive approach to problem solving.
- Strong interpersonal skills with a proactive approach to problem solving.
Closing Date:
Tuesday, April 7, 2015 - 11:30