Purchase Ledger Clerk (3 month contract)

Job Purpose

To work within a centralised head office purchase ledger team managing a portfolio of suppliers. 

Duties and Responsibilities

  • Maintain ledger of approx 150 suppliers, £500k outstanding balances. Processing approximately 1000 invoices per month.
  • Authorise accounts with new suppliers upholding T&C’s and guidelines.
  • Manage and run the monthly BACS and System Generated Cheque Payments to payment terms.
  • Identify and resolve queries using standard methods.
  • Maintain company systems and processes. Setting up new supplier accounts, putting invoices on hold, invoice authorisation and communicating changes.
  • Chase suppliers for credits owed
  • Process company credit card statement postings
  • Ensure all queries are resolved on a timely basis through liaison with FCOC, purchasers and contracts team etc.
  • Responsibility for accurate and timely processing and payment of expenses.
  • Adherence to the Finance timetable to enable successful implementation of Finance calendar.
  • Assist in the successful implementation of supplier statement reconciliations
  • Provide cover for accounts assistant in Bank Recs, manual payments and other ad hoc duties 

Collaboration and Relationship

  • Work with the purchase ledger manager and purchase ledger team to ensure the successful processing of supplier invoices
  • Work with internal departments to ensure that all supplier invoices are approved and queries are resolved
  • Work with suppliers to ensure a good working relationship 

Knowledge, Skills and Experience

Your qualifications

  • GCSE or equivalent
  • Good understanding of Microsoft applications required, excel, word and use of Navision software would be an advantage
  • Good telephone manner and interpersonal skills
  • Used to working to and attaining daily, weekly and monthly deadlines
  • IT literate, particularly in Microsoft Excel, Office and experience of Microsoft Navision is desirable.
  • Able to work on own initiative and manage personal workload.
  • Accuracy and attention to detail. 
  • Strong interpersonal skills with a proactive approach to problem solving.
  • Experience of working in a busy office environment and dealing with volumes of data.
  • Track record of dealing with query using various methods, both internal and external to resolve. 

Your skills & knowledge 

Your experience 

  • Track record of dealing with query using various methods, both internal and external to resolve.
  • Experience of working in a busy office environment and dealing with volumes of data.
  • Previous experience in Purchase Ledger desirable 

Your behaviours

  • Able to work on own initiative and manage personal workload as well as part of a team
  • Demonstrate a proactive approach and teamwork skills desirable
  • Demonstrate strong interpersonal skills with a proactive approach to problem solving.
  • Strong interpersonal skills with a proactive approach to problem solving.
Closing Date: 
Tuesday, April 7, 2015 - 11:30
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