Purchase Ledger Clerk (3 month contract)

Job Purpose

To work within a centralised head office purchase ledger team managing a portfolio of suppliers. 

Duties and Responsibilities

• Maintain ledger of approx 150 suppliers, £500k outstanding balances. Processing approximately 1000 invoices per month.
• Authorise accounts with new suppliers upholding T&C’s and guidelines.
• Manage and run the monthly BACS and System Generated Cheque Payments to payment terms.
• Identify and resolve queries using standard methods.
• Maintain company systems and processes. Setting up new supplier accounts, putting invoices on hold, invoice authorisation and communicating changes.
• Chase suppliers for credits owed
• Process company credit card statement postings
• Ensure all queries are resolved on a timely basis through liaison with FCOC, purchasers and contracts team etc.
• Responsibility for accurate and timely processing and payment of expenses.
• Adherence to the Finance timetable to enable successful implementation of Finance calendar.
• Assist in the successful implementation of supplier statement reconciliations
• Provide cover for accounts assistant in Bank Recs, manual payments and other ad hoc duties 

Collaboration and Relationship

• Work with the purchase ledger manager and purchase ledger team to ensure the successful processing of supplier invoices
• Work with internal departments to ensure that all supplier invoices are approved and queries are resolved
• Work with suppliers to ensure a good working relationship 

Knowledge, Skills and Experience

Your qualifications

• GCSE or equivalent
• Good understanding of Microsoft applications required, excel, word and use of Navision software would be an advantage
• Good telephone manner and interpersonal skills
• Used to working to and attaining daily, weekly and monthly deadlines
• IT literate, particularly in Microsoft Excel, Office and experience of Microsoft Navision is desirable.
• Able to work on own initiative and manage personal workload.
• Accuracy and attention to detail. 
• Strong interpersonal skills with a proactive approach to problem solving.
• Experience of working in a busy office environment and dealing with volumes of data.
• Track record of dealing with query using various methods, both internal and external to resolve. 

Your skills & knowledge 

Your experience 

• Track record of dealing with query using various methods, both internal and external to resolve.
• Experience of working in a busy office environment and dealing with volumes of data.
• Previous experience in Purchase Ledger desirable 

Your behaviours

• Able to work on own initiative and manage personal workload as well as part of a team
• Demonstrate a proactive approach and teamwork skills desirable
• Demonstrate strong interpersonal skills with a proactive approach to problem solving.
• Strong interpersonal skills with a proactive approach to problem solving.