T0005 Purchasing Co-ordinator
Job Purpose
To provide a comprehensive and effective service to the business with regards Sales Order fulfilment
Duties and Responsibilities
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Sales Order Assessment & Processing
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Ensure all orders received centrally are processed accurately and in a timely manner and that all orders meet the requirements as defined by relevant stakeholders (P&LM, Service team, suppliers etc.)
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Ensure all defined process frameworks are adhered to ensure orders are fulfilled accurately and effectively, specifically around deliverables relating to project orders and product supply only orders
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Ensure that the wider business is provided with an excellent back office support service. Primarily through providing information and updates on orders as they are vetted and progressed
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Purchase Order Processing
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Generate and process Purchase Orders, both accurately and in a timely manner
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Review & expedite orders to ensure effective fulfilment
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Adhere to security and control protocols, in terms of supply chain transactions e.g. supplier portal and general ordering security
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Liaise with Suppliers or Vendors to address returns
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Purchasing QMS
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Work with Purchase Ledger to address invoice queries in a timely manner
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ISO-9000 Quality Processes
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Work with PTL to review, develop and enhance sales order and purchasing processes
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Mentoring and Leadership:
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Mentor Junior Members of the team when required
Collaboration and Relationships:
- With the Purchasing and Logistics Manager, Purchasing Team Leader and the Purchasing team to ensure the successful delivery of a professional, effective and commercially astute services to the business.
- With the Sales team, Service team and members of the management team to ensure that company policy and good practice are consistently followed across the business.
- With personnel of all levels across the business, to provide effective and appropriate procurement.
Knowledge, Skills and Experience
Your qualifications
- Good general education, with a minimum of GCSE grade B in Maths and English Language
- Specific Purchasing qualification an advantage
Your skills & knowledge
- Excellent organisational skills
- Ability to build rapport and good working relationships with key stakeholders
- Able to adapt to and embrace change
- Accurate and timely
- Good working knowledge of Microsoft Office applications
Your experience
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2 years in a challenging Business Administration or Purchasing position, ideally in a similar role
Your behaviours
- Demonstrates enthusiasm and proactively seeks opportunities to improve the Purchasing function / service
- Demonstrates commitment to the role, team and company, and will go the extra mile when required
- Demonstrates creativity and reacts positively to new challenges and change