T0005 Purchasing Co-ordinator

Job Purpose

To provide a comprehensive and effective service to the business with regards Sales Order fulfilment 

Duties and Responsibilities

• Sales Order Assessment & Processing

  • Ensure all orders received centrally are processed accurately and in a timely manner and that all orders meet the requirements as defined by relevant stakeholders (P&LM, Service team, suppliers etc.)

  • Ensure all defined process frameworks are adhered to ensure orders are fulfilled accurately and effectively, specifically around deliverables relating to project orders and product supply only orders

  • Ensure that the wider business is provided with an excellent back office support service. Primarily through providing information and updates on orders as they are vetted and progressed

• Purchase Order Processing

  • Generate and process Purchase Orders, both accurately and in a timely manner

  • Review & expedite orders to ensure effective fulfilment

  • Adhere to security and control protocols, in terms of supply chain transactions e.g. supplier portal and general ordering security

  • Liaise with Suppliers or Vendors to address returns

• Purchasing QMS

  • Work with Purchase Ledger to address invoice queries in a timely manner

• ISO-9000 Quality Processes

  • Work with PTL to review, develop and enhance sales order and purchasing processes

 Mentoring and Leadership:

• Mentor Junior Members of the team when required

 Collaboration and Relationships:

• With the Purchasing and Logistics Manager, Purchasing Team Leader and the Purchasing team to ensure the successful delivery of a professional, effective and commercially astute services to the business.
• With the Sales team, Service team and members of the management team to ensure that company policy and good practice are consistently followed across the business.
• With personnel of all levels across the business, to provide effective and appropriate procurement.

Knowledge, Skills and Experience

Your qualifications

• Good general education, with a minimum of GCSE grade B in Maths and English Language
• Specific Purchasing qualification an advantage

Your skills & knowledge

• Excellent organisational skills
• Ability to build rapport and good working relationships with key stakeholders
• Able to adapt to and embrace change
• Accurate and timely
• Good working knowledge of Microsoft Office applications

Your experience

• 2 years in a challenging Business Administration or Purchasing position, ideally in a similar role

Your behaviours

• Demonstrates enthusiasm and proactively seeks opportunities to improve the Purchasing function / service
• Demonstrates commitment to the role, team and company, and will go the extra mile when required
• Demonstrates creativity and reacts positively to new challenges and change